News

Job opening: Operations Manager

Now Hiring! Vineyard Preservation Trust Operations Manager

This position is the primary contact for the Trust’s front office, supporting all business functions, including Events, Fundraising, Marketing, and Building Management. As a year-round position, it requires an exceptionally organized, collaborative, and accountable individual who is highly proficient in technology and capable of delivering excellent client service while managing day-to-day operations to enhance overall efficiency.

Key Roles and Responsibilities

Landmark Administration

  • Support the Executive Director with communications to the Board of Trustees, donors, clients, and grants.
  • Support Facilities Director with scheduling, building project tracking and reporting, tenant management, and permitting
  • Support Event team

Tenant Management

  • Coordinate between tenants and the Facilities Director on maintenance needs and lease management.

Organization Infrastructure

Office

  • Manage digital files, including property information, photo archives, and donor information.
  • Partake in historic preservation research, compliance accountability
  • Coordinates IT support, website
  • Manages daily operational needs

Events

  • Provide admin support before, during, and after events, on-site coordination of vendors and key production timelines

Qualifications and Characteristics

    • Education & Experience: Prior experience in office management, operations, or administrative roles within a nonprofit or similar organization.
    • Technology Proficiency: Strong proficiency in office software (e.g., Google Workspace) and the ability to quickly learn new tools and platforms are essential.
    • Organizational Skills: Exceptional organizational skills with the ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
    • Communication Skills: Excellent written and verbal communication skills. Ability to interact professionally with various stakeholders, including staff, donors, vendors, and community members.
    • Collaboration: A team player who works well in collaborative environments.
    • Client Service: Strong interpersonal skills with a customer-service mindset. Must be able to manage relationships with both internal and external stakeholders, ensuring a positive experience for all involved.
    • Problem-Solving & Accountability: Ability to anticipate challenges, propose solutions, and work independently.
    • Attention to Detail: Strong attention to detail in managing communications, documents, and scheduling to ensure smooth operations across all business areas.
    • Flexibility: Willingness to adapt to changing priorities and evolving responsibilities within a dynamic nonprofit environment.
    • Passion for the Mission: A commitment to supporting the mission of the Vineyard Preservation Trust and a passion for historic preservation and community engagement.

Employee Compensation

  • Target salary: $55,000
  • Job Type: Full-time, located at the Daniel Fisher House: 99 Main Street, Edgartown, MA

Benefits

  • Health Insurance
  • 125 Health Savings Plan
  • 403b Retirement plan (after 1st full year of employment, plus company match)

Schedule

  • 40 hours/week 
  • Overtime or weekend availability will be required from time to time. Compensatory time is provided with approval.

Please email a short cover letter and resume to nevette@mvpreservation.org, using “Operations Manager” in the subject line. Our employment process will request references.

Learn more about the Vineyard Preservation Trust at https://vineyardtrust.org.