News

Job opening: Office Manager

Now Hiring: Office Manager @ Vineyard Preservation Trust

Are you an organized, tech-savvy professional passionate about community engagement and historic preservation? Join the Vineyard Preservation Trust as our Office Manager! This year-round role serves as the primary contact for the Trust’s front office and supports vital business functions, including Events, Fundraising, Marketing, and Building Management. We’re seeking a collaborative, detail-oriented individual who excels in client service and is committed to improving operational efficiency.

Key Roles and Responsibilities

Landmark Administration

  • Assist the Executive Director with Board of Trustees communications, donor and client correspondence, and grant support.
  • Coordinate with the Facilities Director on scheduling, building projects, tenant management, and permitting.
  • Provide administrative support for the Events Team.

Organization Infrastructure

  • Office Management: Maintain digital files (property records, photo archives, donor databases), support historic preservation research, and oversee IT systems and website management.
  • Daily Operations: Handle routine operational needs to ensure smooth office functioning.

Events Coordination

  • Provide administrative support before, during, and after events, including on-site vendor coordination and timeline management.

Qualifications and Characteristics

  • Education & Experience: Proven experience in office management, operations, or nonprofit administration.
  • Technology Proficiency: Expertise in tools like Google Workspace, with the ability to quickly adapt to new platforms.
  • Organizational Skills: Exceptional multitasking and time management capabilities in a fast-paced environment.
  • Communication Skills: Strong written and verbal communication skills to interact with diverse stakeholders.
  • Collaboration: Team-oriented with a positive, cooperative approach to problem-solving.
  • Client Service: Friendly, professional demeanor with a focus on maintaining excellent internal and external relationships.
  • Attention to Detail: Accurate and detail-driven, ensuring operational excellence across all areas.
  • Flexibility: Adaptable to changing priorities and responsibilities.
  • Passion for the Mission: Enthusiastic about historic preservation and community impact.

Compensation and Benefits

  • Salary: $55,000
  • Job Type: Full-time, located at the Daniel Fisher House, 99 Main Street, Edgartown, MA
  • Benefits:
    • Health Insurance
    • 125 Health Savings Plan
    • 403b Retirement Plan (with company match)
  • Schedule: 40 hours/week; occasional overtime or weekend work required, with compensatory time offered.
  • Please note that housing is not provided for this position.

How to Apply

Email your cover letter and resume to nevette@mvpreservation.org with “Operations Manager” in the subject line. References will be requested during the hiring process.

Learn more about us at vineyardtrust.org. Join us in preserving and celebrating the historic landmarks of Martha’s Vineyard!